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Submitted by Anonymous on 4 March 2015

Updated: Tuesday, 22^nd July 2025

NOTICE OF CANDIDATURES FOR THE POST OF

SECRETARY GENERAL OF THE INTER-PARLIAMENTARY UNION

At its 217th session, in March 2026, the IPU Governing Council will be called upon to elect a new
Secretary General of the Inter-Parliamentary Union to succeed Mr. Martin Chungong, whose final term of
office will end on 30 June 2026.
At its 295th session (3 March 2025), the IPU Executive Committee set the modalities for the vacancy
announcement, presentation and examination of candidatures for this post. It drew up the attached job
description and asked that it be made available to IPU Member Parliaments, who are invited to call for
candidatures by whatever means they deem appropriate.

Candidatures can be presented by one or more Member Parliaments or by the candidates individually.
The deadline for the receipt of candidatures is 1 August 2025. All applications should be addressed to
the President of the IPU and sent by e-mail to sg-election@ipu.org or by post in a sealed envelope to:
The Registrar, Secretary General Election, IPU, 5, chemin du Pommier, 1218 Grand-Saconnex, Geneva,
Switzerland.
The statutory Procedure for selecting the Secretary General of the Inter-Parliamentary Union is hereto
attached.The Member Parliaments will elect the new Secretary General through a secret ballot at the
217th session of the Governing Council in March 2026.

VACANCY ANNOUNCEMENT FOR THE POST OF SECRETARY GENERAL

OF THE INTER-PARLIAMENTARY UNION

Functions
Under the supervision of the Executive Committee, the Secretary General manages the
Inter-Parliamentary Union and is accountable for the management of the Organization to the
Governing Council.
He/she shall carry out the functions vested in the post by the Organization’s Statutes and Rules or
otherwise delegated by the IPU governing bodies. In particular, the Secretary General shall:

• Facilitate the work of the Member Parliaments of the Organization in the framework of its
annual programme of activities;
• Ensure that the Organization and its statutory organs function well and that Member
Parliaments are in a position to participate effectively in their activities;
• Ensure that the Statutes and Rules of the Organization are properly enforced and provide
legal advice on their correct interpretation;
• Prepare proposals for the programme of work and the budget and be responsible for their
implementation;
• Mobilize resources necessary for the functioning of the Organization;
• Make sure that the Inter-Parliamentary Union is represented at major regional and
international conferences, foreseen as part of IPU activities;
• Liaise with regional and international organizations with a view to strengthening cooperation;
• Manage the Secretariat and resources of the Organization;
• Disseminate information on the Organization and its work.

Skills
Candidates shall possess leadership and negotiating skills.
They shall be fully committed to the values of democracy, human rights, gender equality and to
parliamentary institutions, as well as to the principles of international cooperation.
They shall be skilled in diplomacy and able to work in a multicultural environment.
Their moral authority shall be beyond reproach and they shall be able to lead by example and
create a team spirit.
They shall ensure sound financial management of the Organization and exercise budgetary
control.
They shall have a high sense of responsibility and show political neutrality coupled with initiative
and dynamism.

Qualifications
Candidates shall possess a minimum of fifteen years’ working experience at a progressively higher
level of responsibility; part of their experience shall be in relation to knowledge of activities and
processes of national parliaments or international parliamentary assemblies. Through their
experience they shall be familiar with human resources management and with managing a budget.
They shall be knowledgeable about constitutional law and constitutional matters.
A solid knowledge of international relations, multilateral institutions and international organizations
will be highly valued.

Education
They shall have completed a university degree and possess a post-graduate degree or equivalent
experience.

Languages
They shall have a very sound knowledge of the two official languages of the Organization – English
and French – and if possible, good knowledge of one of the two other working languages – Arabic
and Spanish.

Minimum criteria for the post of Secretary General of the Inter-Parliamentary Union
• Fifteen years’ working experience
• Possession of a post-graduate university degree or its equivalent
• Very sound knowledge of the two official languages of the Organization, English and French

PROCEDURE FOR SELECTING THE SECRETARY GENERAL OF

THE INTER-PARLIAMENTARY UNION
(Extract of the IPU Statutes and Rules)

Vacancy announcement

The selection process for the post of Secretary General will commence 15 months before the
expiry of the current term of the Secretary General.
A vacancy announcement containing a description of the functions of the Secretary General and
the skills and qualifications required of candidates will at that time be circulated to all Member
Parliaments of the IPU.
The announcement will also be placed on IPU’s website and shared with the United Nations
system. All parliaments will be invited to publicize the announcement in the manner they deem fit.
At the same time as it finalizes the vacancy announcement, the Executive Committee will agree on
a set of minimum requirements that have to be met by candidates in order to be retained during the
initial selection process.

Presentation of candidatures
Candidatures can be submitted by the candidates themselves or by one or more Member
Parliaments of the IPU.
Candidatures shall be submitted within a period of four months from the date of the official vacancy
announcement.
Each candidature shall be submitted in one of the two working languages of the IPU – English and
French – and shall consist of a letter of motivation accompanied by a curriculum vitae.
Each application will be received in confidence and recorded by the Director of Support Services,
who will act as registrar and will also respond to enquiries from candidates.

Shortlisting of candidates
At the end of the period for submitting candidatures, the President of the IPU, assisted by the
Registrar, will examine all candidatures to ensure that they meet the minimum requirements for the
post contained in the vacancy announcement. Any candidate who does not meet these
requirements will be eliminated from the process.
The complete documentation submitted by all candidates who meet the minimum requirements will
be reviewed by the President and Vice-President of the IPU who will together draw up an initial
shortlist consisting of the 20 best qualified candidates.
The complete documentation of these candidates will be shared with each member of the IPU
Executive Committee together with a report from the President on the conduct and outcome of the
pre-selection procedure.
After studying the candidatures, each member of the Committee will indicate up to a maximum of
five candidates which he or she proposes to maintain on the shortlist.
The Committee members will communicate their preferences to the IPU Secretariat through a
confidential procedure within a month of receiving the documentation.
The five candidates who receive the highest number of preferences will be short-listed.

Interviews of selected candidates
The five short-listed candidates will be invited to the Assembly where the final selection will take
place.
The Executive Committee will devote one extra day during that Assembly to interviewing the
candidates. Each candidate will be interviewed for an equal length of time. They will be invited to
present their candidature for 10 minutes and will then take questions from the members.
Before starting the interviews, the Executive Committee will have agreed upon a set of questions
which will be addressed to all candidates. Members of the Executive Committee will also be able
to address follow up questions to the candidates as well as questions relating to the candidate’s
individual presentations.
After the interviews the members of the Executive Committee will exchange views on the
candidatures. They will seek to determine if one or more of the candidates can be excluded at this
stage of the procedure on the grounds that they either clearly do not meet the requirements of the
post or fail to muster sufficiently wide support. To this end, the Executive Committee may resort to
straw polls or similar techniques.
At the end of its deliberations the Executive Committee will forward two or more candidatures for
consideration by the IPU membership present at the Assembly.
Presentation of candidatures during the Assembly
Each candidate retained by the Executive Committee will have equal opportunities to present
his/her candidature to each of the geopolitical groups, in accordance with procedures set by them.
The candidates will also be heard by the Forum of Women Parliamentarians, in accordance with a
procedure determined by its Bureau.
The candidates will present their candidature during the last sitting of the Governing Council. They
will each be given five minutes for this purpose.

Election
The Governing Council will elect the Secretary General by secret ballot.
For the purpose of identifying the candidate most capable of securing a broad if not all-inclusive
consensus among the Member Parliaments, the Governing Council will elect the Secretary General
with an absolute majority of the votes cast, as per Council Rule 34.1(b).
If there are more than two candidates and none receives the required majority in the first round of
voting, the candidate who received the least support will be eliminated and a new round of voting
held.
This procedure will be repeated until such time as one candidate receives an absolute majority of
the votes cast.
The successful candidate will be appointed by the Governing Council for a four-year term.

Updated: Tuesday, 1^st July 2025

PARLIAMENTARY SERVICE COMMISSION

ADVERTISEMENT

The Parliamentary Service Commission invites applications from energetic and results-oriented individuals interested in serving in the following position;

SECURITY WARDEN PSC 4 (PARLIAMENTARY JOINT SERVICE) - (THIRTY-EIGHT (38) VACANCIES) PSC/PJS/01/2025

Purpose of the job

The tasks performed by security wardens will vary from time to time. The officers are responsible for implementing security policy and procedure that ensures the safety and security of personnel and property within the precincts of Parliament.

Key Result Area

KRA 1: Operational Responsibilities / Tasks

Control vehicle and pedestrian access at the main gate, by stopping all vehicles and pedestrians and properly identifying them before they are allowed access into the precincts so that there is orderly entry into Parliament.
Direct all visitors entering into the precincts to the public vetting station in order to ensure that they are properly cleared before they are given access into the precincts;
Manning of X-ray machines walk through metal detectors, underbelly cameras, CCTV screens, bomb detectors so that criminals can be detected and apprehended.
Carry out searches of vehicles and persons entering into the precincts so that no illegal substances, contraband or any other items that could be injurious to persons or property enters the precincts;
Carry out searches of vehicles and pedestrians exiting the precincts to ensure that no Parliament owned property is removed without authority from inside the precincts;
Scrutinize gate-passes to ensure that Parliament owned equipment is not removed from Parliament without authority in order to mitigate pilferage.
Screening, vetting, directing and clearance of visitors to ensure that only authorised visitors gain access to Parliament.
Control the main lobby and corridors to ensure that only MPs, staff and visitors are allowed access into the area to ensure security and avoid idling and congestion.
Provide a security presence in the car park to prevent vandalism and pilfering from vehicles parked there;
Apprehend persons who may have entered the precincts unlawfully so that they can be interrogated and their intentions known;
Maintain the Occurrence Book and other Security books and records in order that future references can be made in cases of investigations;
Receiving and registering of all complaints from members, PSC staff and the general public so that they can be resolved by relevant authorities.
Carry out foot patrols of the boundary fence line, to prevent any unauthorized entry into the precincts;
Carry out foot patrols of the internal buildings by day and night to ensure that only authorized persons are in these areas.
Conduct security and safety checks of all offices during the quiet hours to ensure they are secured/locked and taking the appropriate action to secure any offices found unlocked are secured to prevent loss of property;
Maintain radio communications with control and relay the appropriate messages regarding security related incidents as they occur for quick response;
Mann the Control room and monitor the CCTV surveillance system, answer the telephone and dispatch patrols to all calls for assistance ;
Assist with any emergency evacuation of the precincts in the event of fire or other incident so as to avoid injury and/or death;
Screen all incoming mails to avoid entry of dangerous or prohibited items gaining access into Parliament.
Crowd control during demonstrations and during state official functions.

KRA 2: ISMS

Maintain security equipment and systems to improve their performance and

reduce operational costs.

Man the ISMS and security equipment as required in the SOP
Man and operate the security equipment including monitoring of CCTV and

radio communication networks

KRA 3: Fire safety and prevention

Conduct regular checks on the serviceability of the fire safety equipment.
Provide daily reports on the serviceability of the fire safety equipment.
Participate in the regular fire awareness training and drills for all staff and Members.
Provide timely first Aid services as may be required.

REQUIREMENTS FOR DIRECT APPOINTMENT

For appointment to the grade of Security Warden, a candidate must -

Be in a possession of Kenya Certificate of Secondary Education (KCSE) minimum

grade D + (plus)

Have completed paramilitary training from any of the uniformed forces institution.
Have served satisfactorily in the uniformed service for a period not less than three years.

Applications must include a cover letter, duly completed Parliamentary Service Commission Job Application Form (Form 1J), which can be downloaded from www.parliament.go.ke or obtained from the office of the Head of the Commission Secretariat, 1^st Floor, County Hall, Parliament Buildings, copies of academic certification and /or testimonials.

Applications should be addressed to:-

Clerk of the Senate/Secretary,

Parliamentary Service Commission,

P. O. Box 41842-00100,

Nairobi.

Or hand delivered to the office of the Head of the Commission Secretariat, 1^st Floor, County Hall, during office hours or emailed as a PDF file attachment to applications@parliament.go.ke to be received on or before 15^th July, 2025.

Please note:

Applications from applicants who do not complete the Parliamentary Service Commission Job Application Form (Form 1J) referred to in this advertisement will NOT be considered.

CLERK OF THE SENATE/SECRETARY

PARLIAMENTARY SERVICE COMMISSION

Click Me to Download PSC Form 1J