Updated: Saturday , 21st May, 2022

 

NOTICE TO APPLICANTS FOR THE POSITIONS ADVERTISED ON 26^TH NOVEMBER, 2021

 

NOTICE is hereby given to all persons who sat for the matriculation examinations for the vacant positions listed below which were advertised by the Parliamentary Service Commission on 26^th November, 2021 that-

1.    The SHORTLISTS OF CANDIDATES to be interviewed for the various vacancies have been published on the Parliament website at www.parliament.go.ke/vacancies;

2.    Applicants whose names do not appear on the list were NOT successful;

3.    The interview dates and times for the respective positions will be published on the Parliament website;

4.    Further information on the recruitment process will also be published on the Parliament website; and

5.    The Parliamentary Service Commission does not charge any fees at any stage of recruitment and has not appointed any agents for purposes of this recruitment exercise.

 

POSITIONS ADVERTISED ON 26^TH NOVEMBER, 2021

VACANCY NO.	POST
PSC/EXT/03/2021	Legal Counsel II (PSC 9)
PSC/EXT/04/2021	Legal Clerk II (PSC 6)
PSC/EXT/05/2021	Clerk Assistant III (PSC 8)
PSC/EXT/06/2021	Media Relations Officer III (PSC 8)
PSC/EXT/07/2021	Media Relations Assistant (PSC 7)
PSC/EXT/08/2021	Public Communications Officer III (PSC 8)
PSC/EXT/09/2021	Public Communications Assistant (PSC 7)
PSC/EXT/10/2021	Research Officer III (PSC 8)
PSC/EXT/11/2021	Accountant III (PSC 8)
PSC/EXT/12/2021	Constituency Liaison Officer III (PSC 8)
PSC/EXT/13/2021	Audio Officer III (PSC 6)
PSC/EXT/15/2021	Assistant Serjeant - At - Arms (PSC 6)
PSC/EXT/16/2021	Secretarial Assistant I (PSC 6)
PSC/EXT/17/2021	Artisan II (PSC 4)
PSC/EXT/18/2021	Telephone Operator II (PSC 4)
PSC/EXT/19/2021	Waiter Assistant (PSC 3)
PSC/EXT/20/2021	Cook Assistant (PSC 3)
PSC/EXT/21/2021	Office Assistant III (PSC 3)

 

 

 

CLERK OF THE SENATE/SECRETARY,

PARLIAMENTARY SERVICE COMMISSION.

 

 

 

 

 

The Parliamentary Service Commission wishes to recruit energetic and results oriented individuals to fill the following vacancies: -

 

1.     SENIOR MARKETING OFFICER - PSC 11

 

(a) Duties and Responsibilities

    i.  Negotiating and closing sales contracts for training and consultancy products;

  ii.  Representing the CPST in trade exhibitions, events and demonstrations and protecting the organization's value by keeping information confidential;

 iii.  Developing, implementing and evaluating advertising, merchandising and trade promotion programs and developing field sales action plans within the CPST Strategic Plan;

 iv.  Preparing and completing action plans; quality improvements and customer-service standards; resolving problems; completing audits; identifying trends; determining system improvements and implementing change;

  v.  Carrying out review of all marketing activities in order to realise the marketing and sales objectives;

 vi.  Gathering, analyzing and reporting market, customer and competitor information and trends; and

vii.  Ensuring safe custody of all records relating to sales and contracts.

 

(b) Requirements for Appointment

For direct appointment to this grade, a candidate must: -

    i.  Have a Master’s degree in Commerce (with specialization in Marketing) or its equivalent from a university recognized by the Commission for University Education;

  ii.  Have a Bachelor of Commerce Degree (with specialization in Marketing) or its equivalent from a university recognized by the Commission for University Education;

 iii.  Be a member in good standing of the Marketing Society of Kenya;

 iv.  Have at least nine (9) years relevant work experience in the areas of marketing, three (3) of which must have worked as a Marketing Officer I;

  v.  Have sound experience in marketing;

 vi.  Be a team player with excellent supervisory skills;

vii.  Have a proven record in working as a Marketing Officer; and

viii.  Be a strategic thinker with very good performance track record.

 

2.     SALES OFFICER II - PSC 9

(a) Duties and Responsibilities

      i.         Negotiating and closing contracts for training and consultancy products offered by the CPST;

    ii.         Representing the CPST in trade exhibitions, events and demonstrations;

   iii.         Protecting the organization's value by keeping information confidential;

   iv.         Ensuring safe custody of all records relating to sales and contracts;

    v.         Implementing and reviewing annual sales plans;

   vi.         Supporting data collection to support sales performance of training and consultancy services at the CPST; and

 vii.         Collecting data and information to support development of training consultancy products at the CPST.

 

 

(b) Requirements for Appointment

For direct appointment to this grade, a candidate must: -

      i.         Have a Bachelor of Commerce Degree (with specialization in Marketing) or its equivalent from a university recognized by the Commission for University Education;

    ii.         Be a member in good standing of the Marketing Society of Kenya;

   iii.         Have at least six (6) years relevant work experience in the areas of sales or marketing, three (3) of which must have worked as a sales officer or Marketing Officer II;

   iv.         Have sound experience in marketing;

    v.         Be a team player with excellent supervisory skills;

   vi.         Have a proven record in working as a marketing officer; and

 vii.         Be a strategic thinker with very good performance track record.

 

Interested and qualified persons are requested to make their applications ONLINE ONLY through the Parliamentary Service Commission online recruitment system;  http://careers.parliament.go.ke/PSC so as to reach the undersigned on or before 24^th May 2022.

 

NOTE:

APPLICATIONS THROUGH THE POST OFFICE, EMAIL OR HAND DELIVERY SHALL NOT BE ACCEPTED.

 

 

 

 

 

 

 

 

 

1. DIRECTOR, COMMISSION SECRETARIAT, PSC SCALE 15 (1 VACANCY)

Duties and Responsibilities

The key duties and responsibilities will entail-

I. Managerial Roles and Responsibilities

a)      Provide overall leadership and guidance to staff in the Parliamentary Service Commission (PSC) Secretariat and providing directions in the operations of the Directorate to promote efficiency and effectiveness;

b)     Develop the annual PSC Secretariat Work Plan derived from the PSC Strategic Plan and the PSC Secretariat Service Charter so as to provide guidance on the activities of the Commission, the Commission Committees and the Board of Senior Management;

c)      Prepare the Commission budget to ensure adequate allocation of funds for the activities of the Commission, Commission Committees and the Board of Senior Management as set out in the Work Plan; 

d)     Develop the annual procurement plan of the PSC Secretariat to ensure sufficient supply of equipment and provisions required by Commissioners and PSC secretariat staff;

e)      Oversee the facilitation of the Parliamentary Service Commission, the Commission Committees and the Board of Senior Management;

f)      Supervision of the PSC Secretariat staff and all staff in Commissioners offices;            

g)     Provide expert non-partisan advice on procedure and practices to the Commissioners, the Secretary to the PSC and senior management on institutional matters and those related to the Commission to facilitate them;

h)     Identify capacity gaps and recommend capacity building programmes for Commissioners, PSC Secretariat Staff and Commissioners’ staff to enhance capacity and improve performance; and

i)       Secretary to the Board of Senior Management.

 

II. Operational Roles and Responsibilities

a)      Responsible for management and administration of the day to day duties of the Directorate, including those of Commissioners’ offices for proper coordination;

b)     Oversee issuance of notices of meetings for the Commission, the Commission Committees and the members of the Board of Senior Management;

c)      Oversee preparation of the agenda and minutes for meetings of the Commission, the Commission Committees and the Board of Senior Management, in consultation with the Secretary to the Commission;

d)     Liaise with other Directorates, to prepare policy papers for the Commission, the Commission Committees and the Board of Senior Management;

e)      Continuously oversee research activities to identify policy gaps and oversee preparation of policy proposals for consideration by the Board and the Commission;

f)      Oversee preparation and communication of Commission and Board resolutions;

g)     Prepare quarterly reports of the performance of the Commission and Board of Senior Management for monitoring and evaluation; and

h)     Oversee the capacity building programmes of the Commission including induction of new Commissioners.

 

Requirements for Appointment-

 

Appointment to this grade will be made from Assistant Deputy Clerks /Deputy Directors who will have-

(i)                   Served on that grade for at least three (3) years

(ii)                Explicitly shown proven flair for parliamentary procedure

(iii)              Interest and commitment to the processes of Parliament

(iv)              Gained sufficient knowledge to be able to give advice encompassing the totality of the parliamentary institution

(v)                 Attended senior management courses offered by recognized institutions

(vi)              A masters degree in a relevant field from a recognized university will be an added advantage

 

2. DIRECTOR, PARLIAMENTARY RESEARCH SERVICES, PSC SCALE 15 (1 VACANCY)

 

Duties and Responsibilities

The duties and responsibilities are-

 

 I. Managerial Roles and Responsibilities

a)      Provide leadership in the development of performance targets, administrative, training and financial work plans for the Directorate and formulate plans of action for their implementation so as to ensure that the Directorate operates efficiently and meets its targets;

b)     Oversee the process of generating and disseminating research information to enhance Parliament’s constitutional mandate;

c)      Oversee the provision of researched analytical information and facts to the Legislature that contribute to enhancement of the principle of separation of power;

d)     Oversee the strategic direction of the Directorate by promoting a timely response platform;

e)      Provide research services and support to Parliamentarians, House Committees, Parliamentary Leadership Office holders and staff of Parliament that facilitate effective performance of their constitutional responsibilities;

f)      Head of Parliamentary Research Services Directorate, providing direction and general administration;

g)     Oversee and advise on formulation, interpretation and application of research policies, procedures, rules and regulations;

h)     Oversee the participation in senior management and policy formulation forums representing the Directorate;

i)       Enhance team work in the use of professional skills and expertise among staff, to ensure provision of professional, timely and objective information to research requests; and

j)       Liaise with other Departments/ Directorates in building and provision of borderless analytical research services to Members and Committees.

 

II. Operational Roles and Responsibilities

a)      Spearheading the development of Directorate’s work plans and their effective implementation;

b)     Coordinate the entire Directorate by ensuring that Members of Parliament have at their disposal timely and objectively synthesized research information;

c)      Review the analysis of policy recommendations from parliamentary committees and annual management reports from government Ministries / Departments;

d)     Facilitating technical support to Committees to enable them to pursue and accomplish their respective mandates;

e)      Oversee the supervision of the processes and ensuring quality control in the preparation of research papers, briefing notes and particular points of view;

f)      Monitor the implementation of processes in the Directorate to ensure full compliance and maintenance of high quality standards in the delivery of service;

g)     Ensure the performance appraisals for the Directorate are conducted in a timely manner, comply with policies and procedures and that high quality standards are achieved;

h)     Allocate resources effectively, including personnel and materials required by all departments;

i)       Prepare performance measures for the Directorate in order to ensure adequate staff development and increased productivity;

j)       Facilitate management of the Directorates’ various functions for the smooth running of the Directorate; and

k)     Monitor operations within the Parliamentary Research Services Directorate to ensure efficiency and effective service delivery.

III. Perform any other relevant duties that may be assigned.

 

 Requirements for Appointment-

For appointment to this position, a candidate must-

a)      Possess a Masters Degree in Social Sciences or its equivalent from a recognized University

b)     Must have a minimum of twenty years (20) work experience in a relevant field, five (5) of which must have been served in a senior position

c)      Must demonstrate high management capability and understand Parliamentary processes and procedures

d)     Must have sound knowledge and understanding of policy research and analysis, with evidence of published papers on topical issues

e)      Must have attended senior management/ leadership courses offered at recognized institutions

f)      Must demonstrate a high degree of administrative skills and managerial competence as reflected in work performance

g)     Must be computer literate

h)     Must have leadership and supervisory skills

i)       Must have good communication skills

j)       Must have knowledge in conflict management and problem-solving skills

k)     Must have team building, negotiation, organizational and sound interpersonal skills

l)       Must be able to work under pressure

 

3. DIRECTOR, SPEAKERS OFFICE – NATIONAL ASSEMBLY, PSC 15 (1 VACANCY)

 

Duties and Responsibilities

The duties and responsibilities for this position will include-

a)      Reporting to the Clerk of the National Assembly, the Director shall be responsible for the co-ordination of administrative activities in the Speaker’s office;

b)     Acting as the liaison person between the Speaker’s office and the rest of the parliamentary offices;

c)      Responsible for carrying out research, preparation of speeches and overseeing travel and protocol arrangements in the Speaker’s office; and

d)     Responsible for preparation and review of correspondence and reports as directed by the Clerk of the National Assembly.

 

Requirements for Appointment-

For appointment to this position, a candidate must-

a)      Have served for a minimum of three (3) years at the level of Senior Clerk Assistant in Parliament or in a comparable position in the public or private Sector

b)     Be a holder of a Bachelors degree in social sciences or humanities or in a relevant field from a recognized institution

c)      Possess excellent written and oral communication skills

d)     Have good inter-personal skills and a collaborative management style

e)      Have the ability to multi-task and work well under pressure

f)      A masters degree will be an added advantage

 

4. DIRECTOR, SPEAKERS OFFICE – SENATE, PSC 15 (1 VACANCY)

 

Duties and Responsibilities

The duties and responsibilities for this position will include-

a)      Reporting to the Clerk of the Senate, the Director shall be responsible for the co-ordination of administrative activities in the Speaker’s office;

b)     Acting as the liaison person between the Speaker’s office and the rest of the parliamentary offices;

c)      Responsible for carrying out research, preparation of speeches and overseeing travel and protocol arrangements in the Speaker’s office; and

d)     Responsible for preparation and review of correspondence and reports as directed by the Clerk of the Senate.

 

Requirements for Appointment-

For appointment to this position, a candidate must-

a)      Have served for a minimum of three (3) years at the level of Senior Clerk Assistant in Parliament or in a comparable position in the public or private Sector

b)     Be a holder of a Bachelors degree in social sciences or humanities or in a relevant field from a recognized institution

c)      Possess excellent written and oral communication skills

d)     Have good inter-personal skills and a collaborative management style

e)      Have the ability to multitask and work well under pressure

f)      A masters degree will be an added advantage

 

Applications must include a cover letter, copies of academic certifications and/or testimonials and a duly completed Parliamentary Service Commission Job Application Form (Form 1J), which may be downloaded from www.parliament.go.ke.

Applications should be addressed to -

Clerk of the Senate/Secretary,
Parliamentary Service Commission,
P.O. Box 41842 — 00100,
NAIROBI.
                                                                      or

Hand delivered during office hours to the Office of the Head of the Commission Secretariat, 1^st Floor, County Hall, Parliament Buildings.
                                                                       or

Emailed as a PDF file attachment to applications@parliament.go.ke  to be received on or before 11^th May 2022.

Please note: Applications from applicants who do not complete the Parliamentary Service Commission Job Application (Form 1J) referred to in this advertisement will NOT be considered.

 

 

VACANT POSITION FOR MEMBER OF THE PARLIAMENTARY SERVICE COMMISSION UNDER ARTICLE 127(2)(d) OF THE CONSTITUTION

The Parliamentary Service Commission is established under Article 127 of the Constitution of Kenya 2010 to, among other things, provide services and facilities to ensure the efficient and effective functioning of Parliament. Article 127 of the Constitution provides that the Parliamentary Service Commission shall consist of, among others, one man and one woman appointed by Parliament from among persons who are experienced in public affairs, but who are not members of Parliament.

 

The Commission now invites applications for one (1) vacant position for a male Member of the Parliamentary Service Commission under Article 127(2)(d) of the Constitution. The vacancy is to be filled by Parliament as provided for under Article 127(2)(d) of the Constitution. Please note that there is currently no vacancy for the one female Commissioner under Article 127(2)(d) of the Constitution. Therefore, only qualified male candidates are invited to apply.

 

A person is qualified to be appointed a member of the Parliamentary Service Commission under Article 127(2)(d) of the Constitution of Kenya and sections 8 and 9 of the Parliamentary Service Act, 2019, if the person-

(a)    is a citizen of Kenya;

(b)   is not a Member of Parliament;

(c)    holds a Degree from a university recognized in Kenya;

(d)   has at least ten years’ experience in public affairs;

(e)    meets the requirements of leadership and integrity set out in Chapter 6 of the Constitution; and

(f)     has experience or interest in consolidating and advancing the ideals and objectives of Parliamentary democracy.

 

APPLICATION PROCESS

(a) All applicants are required to fill the Job Application Form for Male Parliamentary Service Commissioner Who is not a Member of Parliament (Form PSC/M/022) which may be downloaded from (Form PSC/M/022)

(b) Applicants should attach to their applications, copies of their academic and professional certificates and testimonials.

(c) The applications should also be accompanied by a copy of a Self-Declaration Form to the Ethics and Anti-Corruption Commission as set out at section 12A of the Leadership and Integrity Act.

(d) All applications should be addressed to the Clerk of the Senate/Secretary, Parliamentary Service Commission and should be submitted ONLINE as a PDF format attachment by emailing to psccommissioner2022@parliament.go.ke.

(e) All applications should be received within fourteen (14) days from the publication of this Advertisement and not later than Thursday, 14^th April, 2022, 5:00 p.m., Kenyan time. Any application received after this date shall not be considered.

 

PUBLICATION OF NAMES AND QUALIFICATIONS OF ALL APPLICANTS FOR THE POSITION OF THE CLERK OF THE NATIONAL ASSEMBLY AND NOTIFICATION OF ORAL INTERVIEW DATES FOR THE SHORTLISTED APPLICANTS

 

1.    The Parliamentary Service Commission is an independent constitutional Commission established under Article 127 of the Constitution of Kenya, 2010 with the mandate of providing services and facilities to ensure efficient and effective functioning of Parliament.

2.    The Commission is mandated to, among other things, constitute offices in the Parliamentary Service, and appoint and supervise office holders. In implementing this mandate, the Parliamentary Service Commission, on 4^th February, 2022, invited applications from suitably qualified persons who satisfy the requirements of the position of the Clerk of the National Assembly by advertisement in two newspapers of national circulation and on the website of the Parliamentary Service Commission.

3.    The applications were submitted through the following means-

                     (i)         Postal delivery to -

Clerk of the Senate/Secretary

Parliamentary Service Commission,

P. O. Box 41842 00100,

NAIROBI

                   (ii)         Hand delivery during office hours to the Office of the Head of the Commission Secretariat, 1^st Floor, County Hall, Parliament Buildings; or

                  (iii)         To be emailed as a PDF file attachment to applications.cna@parliament.go.ke  or applications @parliament.go.ke.

4.    The Advertisement ran from Friday, 4^th and closed on Monday, 21^st February, 2022 at 5:00 p.m. By the deadline, forty-eight (48) applications had been received.

5.    The Table below summarizes the names and qualifications for all the applicants –

Names and Qualifications Table

6.    The shortlisting exercise was undertaken in accordance with the Parliamentary Service Commission policies and the requirements of the position as set out in the Advertisement and pursuant to section 25 of the Parliamentary Service Act, 2019.

7.    NOW THEREFORE the Parliamentary Service Commission hereby publishes the names of APPLICANTS SHORTLISTED for the position of the Clerk of the National Assembly as well as the date and timings for the respective oral interviews -

8.    The oral interviews shall be held at the Mini Chamber, located on 1^st Floor, County Hall at Parliament Buildings.

9.    Shortlisted applicants are required to bring with them their original national Identity Card or Passport and the originals of their testimonials and/or certificates, but should ensure that these are returned to them before leaving the interview venue.

10.Shortlisted applicants should also bring with them current clearance certificates from the Directorate of Criminal Investigations, the Higher Education Loans Board, the Kenya Revenue Authority, the Ethics and Anti-Corruption Commission and any of the Credit Reference Bureaus.

 

Clerk of the Senate/ Secretary,

Parliamentary Service Commission

 

NOTICE TO CANDIDATES ON THE MATRICULATION EXERCISE

The Parliamentary Service Commission notifies candidates shortlisted for the vacancies advertised on the 26^th November, 2021 that-

1.    The first stage of shortlisting has been completed.

2.    The Shortlists are available here.

3.    Shortlisted candidates will be required to take MATRICULATION (aptitude) examinations on dates and times indicated on the MATRICULATION TIMETABLE. You may access the matriculation timetable by clicking on this link.

4.    Matriculation examinations will be undertaken ONLINE through the Parliamentary Service Commission job portal (click here to access the JOB PORTAL)

 

5.    The position of Food and Beverage Controller III PSC 6 was non-responsive and will therefore be re-advertised. 

6.    Instructions in respect of the positions of Sales Officer II (PSC 9) and Senior Marketing Officer (PSC 11) will be provided in due course.

7.    Candidates are advised to enable receipt of promotional text messages on their phones so as to be able to receive text messages from the Parliamentary Service Commission through the BUNGE_INFO bulk SMS platform. For those on the Safaricom network, this can be done by dialing *456*9*5*5*1# Candidates on other platforms are advised to contact their respective mobile service providers.

8.    Candidates who have been shortlisted for more than one position will be required to take an exam for each of the respective positions, in accordance with the matriculation timetable.

 

9.    INSTRUCTIONS to candidates –

 

(a) To view the STEPS for accessing the matriculation exam, click here

(b) Candidates are advised -

(i)   to use a reliable computer with a UPS or a fully charged laptop;

(ii)  NOT to use their mobile phones to take the exam;

(iii)to ensure they have access to a stable and reliable internet connection;

(iv)      to use either Google Chrome, Mozilla Firefox or Microsoft Edge as the internet browsers;

(v) NOT to leave the window inactive for long as the system will automatically time-out the session;

(vi)  NOT to open multiple windows when taking the exam.

(c) Before starting the exam, candidates are advised to carefully read the instructions.

(d) A Candidate will have only ONE attempt to take an exam.

(e) The system allows a candidate to log-in within the specified timeframe. A candidate should however log-in at least 15 minutes before expiry of the session as indicated in the matriculation schedule.

(f)   The exam will be timed. Once the time is over, the system will automatically submit the attempted questions and candidates will no longer be able to continue the exam or to submit answers.

(g) Candidates should not leave the exam page during the exam as the system will time out and they will not be able to access the exam page again.

(h) Candidates should not open any other web page/tab while taking the exam as the system will time out.

 

 

10. A help desk has been established to respond to any enquiries relating to the matriculation exercise ONLY.

In this regard, candidates may email their queries to matriculation@parliament.go.ke or matriculationhelpdesk@gmail.com or contact the help-desk through the following telephone numbers: +254 202221291 or +254202848000 or mobile number: +254113522445 or +254738663100

 

All communication relating to the processing of the applications shall be only through the Parliamentary website, SMS from BUNGE_INFO or PARL_INFO and or the online recruitment system emails.

Disclaimer:

The Parliamentary Service Commission does not charge any fees at any stage during the recruitment and selection process and has not appointed any agents for purposes of this recruitment exercise.